What is SharePoint: A Step by Step Guide on Why One Should Use It

Microsoft SharePoint is a web-based application enabling users to create and manage documents within an organisation. SharePoint provides a central location to store and share documents with centralised access to work together on projects. SharePoint when used with Microsoft Office lets users manage content on the web and offline with ease. Organisations use SharePoint for numerous business purposes based on their business use cases. This web-based application is being used by hospitals and health care, financial services, pharma, staffing and recruiting, construction, manufacturing, management consulting, production, telecom, education, government organisations, etc.

Today Microsoft SharePoint has evolved as the powerful online solution brings enhanced efficiency and collaboration. In this comprehensive guide, we’ll discuss what is SharePoint, its features and functionalities.

What Is SharePoint- A Content Management Platform

Microsoft SharePoint is one of the most commonly used business applications globally and has been used to design websites, intranets, and extranets for the past several years. SharePoint is a comprehensive platform used by all size organisations to build, manage, and share information.   It now comes with hybrid work features enabling employees to connect and work both at the office and remote locations with on-premises features available in the cloud.

SharePoint: Key Features

SharePoint has numerous advanced functionalities that help manage both professional and personal work. The followings are some of the key features of SharePoint:

Collaboration

SharePoint is a highly flexible and scalable platform used for communication and collaboration within internal or external resources. With SharePoint, both you and your team can work on a single file in a real-time scenario without facing any difficulties. Another significant feature of SharePoint collaboration is that it gives a quick update without going through multiple emails, missed chats, video calls, etc. All you need is just an internet connection to share documents and files within the organisation.

Data Management

Managing the available data is one of the biggest challenges for individuals and businesses. But all thanks to SharePoint, which has made all this possible. With SharePoint, content or data managers can easily keep a track on various projects simultaneously and can publish or update website contents easily and effectively.

SharePoint creates and saves different versions of the file letting you and your team access the same as and when needed. With SharePoint, dependency on any third-party tools to backup, restore, or fix files reduces significantly.

Project Management

SharePoint has a range of functionalities organisations can bank upon for task and project management. It allows you to create a workflow to streamline day-to-day tasks such as sign-off project deliverables, approvals, presenting a demo, and client feedback. Also, it comes up with a feature of synchronisation with your Outlook and Calendar profile; from organising and scheduling the tasks, everything can be easily managed with SharePoint.

Seamless integration

In addition to online accessibility, SharePoint seamlessly integrates with Microsoft 365. This integration allows users to utilise applications like Word, Excel, PowerPoint, and more directly within SharePoint online. Furthermore, the compatibility extends to various collaboration tools, including Microsoft Teams, Video, Stream, and OneDrive.

Needless to say, SharePoint solutions work along with other Microsoft tools to make collaborating within an organisation a day-to-day work style.

What is SharePoint: It’s Benefits

Growing popularity of Microsoft SharePoint has made it one of the best options among the companies, including renowned names. SharePoint has a user-friendly interface similar to Office 365 and is liked for its simplicity and excellent user experience. Check out a few of the benefits of Microsoft SharePoint after knowing what is SharePoint:

• It helps streamline business processes and ultimately results in enhanced productivity for all size businesses.
• Sharepoint promotes collaboration across the organisation. SharePoint provides a platform to manage and share information across an organisation, enabling employees to access their documents and files from anywhere and on any device
• It improves the overall content management and delivery.
• It promotes security measures that give an assurance of data being kept secured.  Your organisation can stay protected against several risks like identity theft, data security breaches, etc. with SharePoint.
• It preserves the data integrity within the organisation which is another advantage.
• With improved automation, automating even auditing policies becomes easy. SharePoint automates the business process to reduce overhead costs and costs linked with the other business processes.
• SharePoint integrates numerous enterprise solutions into a single, manageable system assisting organisations in providing solutions to various use cases.

Microsoft SharePoint: Cost of Deploying

Based on the overall size and complexity, the cost of deployment varies from each other. Depending on the size of the business and the kind of implementation chosen, the overall cost could vary between $10,000 to $150,000 for a small to midsize business. Consider the overall maintenance costs while starting with the SharePoint implementation. The total cost of ownership includes the following costs:

• Migration
• Administration
• Training costs, etc.

Hope this informative step-by-step guide on what is SharePoint, unravel its powerful features and functionalities.

How Kodehash Technologies can Help with Microsoft SharePoint Implementation?

Kodehash Technologies is highly specialised in creating customised strategies for SharePoint implementations within your existing business processes. We have years of experience in deploying personalised strategies for SharePoint implementations to create more intelligent enterprises. With global offices, and hundreds of stories across various industries, we aimed at utilising the full potential of today’s cutting-edge technologies.

So, leverage SharePoint’s strengths and implement the perfect technical solutions to help you achieve lasting business success.